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PRIVACY POLICY
White Space Inc. (hereinafter referred to as “the Company”) is engaged in the telecommunications equipment rental business and recognizes that the protection of personal information, personal numbers, and specific personal information of customers, business partners, employees, and others is an important responsibility. Therefore, based on the philosophy of personal information protection and the code of conduct we have established, we are fully aware of our social mission and comply with laws and regulations regarding the protection of the rights of individuals and personal information.
In addition, we hereby declare that we have established a personal information protection management system to realize the following policy, and that we will make company-wide efforts to continuously improve the system while always being aware of the latest trends in IT technology, changes in social demands, and changes in the business environment.
(1) We will acquire, use, and provide personal information in an appropriate manner, and will not handle personal information beyond the scope necessary to achieve the specified purposes of use.
We will also take measures to this end.
(2) The Company shall comply with laws and regulations, national guidelines, and other norms regarding the handling of personal information.
(3) In order to prevent the risk of leakage, loss, or damage of personal information by taking reasonable security measures, we will continuously improve the security system of personal information by injecting management resources that match the actual conditions of our
business. In the event of an emergency, we will promptly take corrective measures.
(4) We will respond promptly and sincerely to complaints and consultations regarding the handling of personal information.
(5) The personal information protection management system will be reviewed and improved on an ongoing basis in a timely and appropriate manner in light of changes in the environment and circumstances surrounding the Company.
For inquiries regarding the Personal Information Protection Policy and complaints and consultation regarding personal information, please contact
170 Nurumigawa, Nakaheji-cho, Tanabe, Wakayama 646-1434
White Space Inc. Inquiries about personal information
MAIL:info@ws1981.jp
Publication of Purpose of Use of Personal Information
We will publicly announce that we will use personal information within the scope of the following purposes of use, in accordance with Article 18.1 of the Act on the Protection of Personal Information (Personal Information Protection Act) and A.3.4.2.4 of JISQ15001:2017.
(1) Purposes of use of personal information obtained directly from the person in writing, etc. (including those obtained through a website, e-mail, etc.; hereinafter referred to as “Written Documents”) (1) Purpose of use of personal information obtained directly from the person in writing, etc. (including through a website, e-mail, etc.; hereinafter referred to as “written documents”).
Personal information of our customers is used to send products in our telecommunications equipment rental, sales and reuse business, to provide related after-sales service, and to introduce new products and services.
・Personal information of those who inquire about our businesses is used to respond to their inquiries.
・Personal information of our shareholders is used to contact them, provide various types of information, etc., and for shareholder management and related and incidental operations. Personal information of our employees is used for personnel and labor management, business management, health management, security management, etc.
・Personal information of our employees and their dependent spouses is used for purposes specified by law
・Information of direct applicants to our company is used for recruitment For recruiting purposes
(2) Purpose of use when obtaining personal information from the person in a manner other than in writing directly from the person
Personal information received through our outsourced telecommunications equipment rental, sales, and reuse business is used to perform outsourced operations.
- Information on personnel at partner companies is provided to the outsourcing company to confirm skills.
- Information on applicants for employment from Hello Work and private job information sites is used for recruitment purposes.
(3) Others
1. Use of Cookies
Some pages on the website use cookies. Cookies are a technology that records the information entered by customers on their PCs as a temporary storage location, and are used to store the contents of carts, etc. This function is standardized in browsers. This function is a standardized browser technology, and if you set your browser to allow cookies, your PC can be identified, but the Web site does not store any information that identifies you personally. Please note that if you disable the cookie function, you may not be able to use some parts of the website.
2. About SSL
Pages on this site that relate to customers' personal information are SSL-compatible. SSL-compatible browsers encrypt personal information, credit card numbers, and other order information, which is then transmitted from the customer's terminal to the Web site. The website is certified by Sectigo Japan Co.
3. Use of Attribute Information, etc. Using the Reporting Function of Google Analytics
We use the access analysis service “Analytics” provided by Google, Inc. to plan and improve our services, etc., and may refer to "Reports on User Attributes and Interest Categories If you wish to disable the collection of data by Google Analytics, please click here to do so.
Procedures for Disclosure, etc. of Retained Personal Data
With regard to retained personal data, you may request notification of the purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, elimination, and suspension of provision to a third party (disclosure, etc.).
We will respond to requests for disclosure, etc. of personal information in accordance with the following procedures.
１．Receipt of Requests for Disclosure, etc.
(1) Please contact us at the address below.
After receiving the “prescribed form” by mail, please agree to our “Handling of Personal Information” and send or bring the form to the following address, attaching the necessary materials.
For inquiries regarding the Personal Information Protection Policy and complaints and consultation regarding personal information, please contact
170 Nurumigawa, Nakaheji-cho, Tanabe, Wakayama 646-1434
White Space Inc. Inquiries about personal information
MAIL:info@ws1981.jp
(2) Method of confirming that the person making the Request for Disclosure, etc. is the principal or agent
(a) The identity of the person making a request for Disclosure, etc. will be confirmed by the person in charge of the Complaints Consultation Service, using the documents to confirm the identity of the person as specified below.
(b) To confirm that the person making a request for Disclosure, etc. is a representative, the person in charge of the Complaint Consultation Service will confirm the identity of the person making the request for Disclosure, etc. by using documents that prove the relationship between the person subject to disclosure and the representative and documents that confirm the identity of the representative, for voluntary representatives and legal representatives (guardians of minors, adult guardians, persons with parental authority), respectively, as well as the documents specified below. The person in charge of the Complaints Consultation Service will confirm the identity of the individual and the representative.
(c) Documents verifying the identity of the principal and the agent must be a copy of a certificate issued by a public institution with a photograph as shown in the examples below.
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a) Driver's license
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b) Passport
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c) My number card (front side)
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d) Residence card or special permanent resident certificate
(d) Documents proving the relationship between the subject of disclosure and the agent are as follows.
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a) For an authorized agent: A letter of attorney stating “I authorize the agent to receive the results of disclosure, etc.”
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b) For a guardian of a minor: A copy of family register or certificate of registered matters (both within 6 months of issuance)
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c) For an adult guardian: A certificate of registered matters (within 6 months of issuance)
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d) For a person with parental authority: A copy of family register or certificate of residence (within 6 months of issuance) (both within 6 months from the date of issue)
2. Fee for “Request for Disclosure, etc.” and its collection method
Only in the case of a request for notification or disclosure of the purpose of use, the following amount (including postage to be charged separately) will be charged per request. Please enclose a postal money order for the following amount when mailing the request form.
・Fee amount: 1,000 yen
3. communication of review results
The results of our internal review will be communicated without delay by any of the following methods.
The results of our review will be communicated to you without delay by one of the following methods: - Mailing or hand-delivery of a written response to the address of the registered principal or legal representative
The response will be sent by mail to the address of the registered principal or legal representative
・E-mail the response to the e-mail address of the registered principal or legal representative.
[Regarding the dissemination of matters concerning retained personal data
The Company will make the following items known with respect to requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, elimination, and suspension of provision to third parties).
Personal Information Protection Manager
Manager's name: Fumiya Aisu, Personal Information Protection Manager
Contact: info@ws1981.jp
2. purpose of use of retained personal data
Personal information of our customers is used for shipping products in the telecommunication equipment rental business, related after-sales services, and to introduce new products and services.
・Personal information of those who inquire about our businesses is used to answer inquiries.
・Personal information of our shareholders is used to contact them, provide various information, etc., and for shareholder management and related and incidental business activities. Personal information of our employees is used for personnel management, business management, health management, security management, etc.
・Personal information of our employees and their dependent spouses is used for purposes specified by law
・Information of direct applicants to our company is used for recruitment purposes
3. Contact for complaints regarding handling of retained personal data
Inquiries regarding personal data in our possession are accepted at the following contact point.
For inquiries regarding the Personal Information Protection Policy and complaints and consultation regarding personal information, please contact
170 Nurumigawa, Nakaheji-cho, Tanabe, Wakayama 646-1434
White Space Inc. Inquiries about personal information
MAIL:info@ws1981.jp
4. Our membership in authorized personal information protection organizations
There is no authorized personal information protection organization that we are a member of.
５．Procedures for Disclosure, etc.
Please refer to “Procedures for Disclosure of Retained Personal Data” below for the Company's procedures for disclosure, etc.